STEM Exhibition Resources - Teacher Area
Time Lines for School, Regional, City and  more STEM Exhibitions
 

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Science Fair Time Line
Prepared in SMILE+ Program
August 19 1994

June 30 through Summer
     Set up work areas
     Collect materials
     Identify donors and get donations
     Disseminate letters of interest to parents
     Double-check resources outside school
     Check school calendars
     Develop/update science fair Bibliography

September 1 - 14
**  Pitch science fair and show video at open house
     "Brainstorm" in class
     Teach scientific method, the metric system, and measurement
**  Provide list of ideas
     Enlist students with experience
**  Teach terminology through activities
**  Share ideas and experiences with faculty
     Form school science fair committee and set agenda

**  represents an activity that continues into the future

September 15 - October 15
     Refine ideas
     Refine terminology
     Present previous successful project
     Assemble lists of possible judges
**  Identify media/deadlines/publicity sources

**  represents an activity that continues into the future

By October 15
     Finalize research plan
     Finalize certificates, endorsements, safety

October 15 - Thanksgiving
     Reminder at report card pickup
     List of suggested holiday lists
     Instructional topics:
           experimentation
           results/logging
           portfolio assessment
           conclusions
     Distribute format of reports to students
     Letter to judges:
           four weeks before fair
           RSVP card
           include assessment sheet
     Meeting for "brainstorming" support and information: "do's" and "don'ts"
     Set up student publicity committee
     Finalize student abstracts
     Letter to PTO President about Fair

[see a more detailed timeline below]


Thanksgiving - Holidays

     Letter to judges:
           four weeks before fair
           RSVP card
           include assessment sheet
     Students write reports and finalize exhibits
     Determine number of participants
     Begin publicity for science fairs

December
     Local Science Fair [see the day of the fair timeline at the bottom]
          5 minute video presentations
          "still shots"
     "Thank You" letter to judges [including results] one week after fair

January
     Regional Fair
     Recognition Assembly [Awards Certificates] after regional fair

Mid March
     Preparation for City Fair
          perfection of exhibits
          practice presentations
          public speaking exercises
     City-wide Fair
          [field trip for participants in local fair]
     Preparation for state fair [if selected]

May-June
     Preparation for state fair
     Field trip for science club
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
More Precise Chronology Near Fair

Four weeks before fair:
     judges letter of invitation
     involve writing teachers
     solicit parents for assistance in fair

Three weeks before fair:
     Arrange for tables
     Publicity

Two weeks before fair:
     Get written reports and check spelling on final drafts
     Meeting of parent assistants

One week before fair:
     10 parents to come to school
     Publicity

One day before fair:
     Get tables and set them up

Day after fair:
     Clean and return tables [with thank you notes!]

One week after fair
     Contact district coordinator with results
     Thank you letters to judges and parents

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Day of the Fair timeline

7:30            Committee meets to finalize site plan
8:00-9:00     Student arrive to set up projects
8:30-9:30     Judges Breakfast and Orientation
9:30-11:00    Judging of Exhibits
11:00            Judges duties officially end
11:00-11:30   Open viewing of exhibits
11:30-12:15   Lunch [Exhibit area closed]
12:15-1:15    Open viewing & Final Scoring Review
1:15-2:15     Awards Ceremony [Cafeteria]
2:00-3:00     Students take down exhibits