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Letter to
Prospective Judges
School Letter Head
[Date]
Dear Colleague:
The [*your school] is a unique school that is proud of
its large and diverse
student body. The [*number of students] student
body represents many
neighborhoods in the [*geographical description] of
the city. This school also has a well-supplied
student laboratory that is available to the entire
student body. This year, we have implemented a
redesigned science curriculum that has a greater focus
on hands-on activities.
Consequently, we are anticipating greater
participation in the school's science fair. We
anticipate the need for a minimum of [*#]
judges. Each judge would be asked to evaluate
[*#] projects during each period, or [*2#] if the
judge is able to donate a full day.
Our science fair will be held over the course of [*#]
days. Grades [###] will present their projects on
[Date]. Grades [###] will present their projects
on [Date]. Approximately [*number] students will
present their projects on each day. Judging is
scheduled from [*am Time] and [*pm time] each day.
As you know, a science fair is an opportunity for any
school: but especially for a school with such a large
student body. If you are interested in helping
young students develop as scientists, please contact
us immediately.
We look forward to meeting you at the [*your school]
Science Fair.
Thank you,
Science Lab Resource Staff
[*Your Name(s)]
[*Your contact information]
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Science Fair
Judges Packet
JUDGES:
PLEASE TAKE YOUR LUNCH AT THE SAME TIME AS THE
EXHIBITORS.
SHOW YOUR BADGE IN THE [*DESCRIPTION] LUNCHROOM.
-------------------------PAGE----------------------------
FYI
RESTROOMS ARE AVAILABLE IN THE [*LOCATION]
COFFEE & TEA ARE AVAILABLE IN THE
[*LOCATION]. HELP YOURSELF!
PLEASE TRY TO VIEW ALL OF THE PROJECTS ASSIGNED TO
YOU. RIBBONS WILL BE DISTRIBUTED AT THE END OF
THE DAY.
EACH SCORE SHEET SHOULD HAVE COMPLETE INFORMATION AND
A FINAL SCORE.
-------------------------PAGE----------------------------
Return clipboard and completed score sheets to the
[*name] Office.
Please be sure that we have your complete name,
address, and ZIP Code.
[*invitation for Judges to visit science labs]
Visit our Science Lab on the [*location]. The
Weather Station [???? are sponsors] is taking data as
part of the Weather Net. Pebbles, our visiting
rabbit, enjoys greeting guests.
Check out the first grade's work on the human
body. They have decorated the
hall with their silhouettes.
Again, THANKS for SHARING YOUR TIME and KNOWLEDGE with
us.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Chicago Public
Schools
[letterhead]
[Date]
Dear Judge:
We would be pleased to use your services as judge for
the Chicago Public
Schools [Region name] Regional Science Fair. The
Fair will be held on [*Date],
at [*location].
As a judge, we would like you to use your expertise in
determining how well
these youngsters understand and use the scientific
method. You will rate about
six elementary school students by observing their
projects and asking them
questions to determine their understanding of the
experiment. There will be a
breakfast prior to the judging where we will present a
short training program
discussing the scoring standards and an overall
orientation to the Science Fair.
The judging will take place in [*location], and will
start with a continental
breakfast at [*8:30am] in the [*location]. It is
expected that your official
duties would be completed by [*11:30am].
Please give us your answer by completing the enclosed
form and returning it to
us in the enclosed envelope no later than December
[*20], 19[*xx]. We will send
you a confirmation in mid-January 19[*xx], with a
sample scoring form, a page of
scoring standards, and a map with directions to [*fair
location]. Thank you in
advance for your support.
Sincerely,
[*Your Names]
Science Fair Co-chairs
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Chicago Public
Schools
LetterHead
[Date]
Dear [*Mr./Mrs./Ms. Judge]:
Thank you for volunteering to serve as a judge at the
19[*xx] District [*Six]
Science Fair. As you know, the fair will be held
on [*Saturday], February
[*11], 19[*xx] at [*location]; see map.
We would like you, as a judge, to use your expertise
in determining how well
these youngsters understand and use the scientific
method. You will rate them
on the enclosed scoring form. There will be a
short training session as part of
the judges' orientation breakfast on the day of the
fair, and we will discuss
the criteria. I have enclosed a copy of the
criteria for your review prior to
the orientation meeting.
The judging will take place at [*location], and will
start with a continental
breakfast at [*8:30am] in [*location]. is
expected that your official duties
would be completed by noon.
Thank you for supporting our students in their
endeavors. In the event that you
are unable to attend the fair, please call me at the
phone number listed at the
bottom of the letter; on the day of the fair, call me
at [*location; number].
Sincerely,
[*your names]
The Science Fair Committee
[*your telephone number]
CHICAGO
PUBLIC SCHOOLS
School Service Center [*Six]
[*Street Address]
Chicago IL [*Zip]
[* The
Name]
[*
The Name]
School
Superintendent
Administrator
[Date]
Dear [*Judge's Name]:
We were both pleased and honored to have your services
as a judge at the Chicago
Public Schools District [*Six] Elementary Science Fair
on Saturday, [Date]. There is no doubt that the
students that you judged during the
fair profited greatly from your insights and
recommendations.
It is the generosity of you and the other judges in
giving of your valuable time
and exceptional expertise that makes these Fairs as
great as they are for our
student scientists. With a tiny budget, we
cannot offer you the compensation
that your work is worth, but we would like to provide
you with feedback from the
judging and a token of our appreciation.
Enclosed is list of the top
"Outstanding" and "Excellent" exhibits. The
students achieving "Outstanding" go
on to participate in the Chicago City Wide Science
Fair to be held at TBD. If you are interested in
seeing the exhibits at the
City Fair, open viewing will be on Friday
[*Date], after [*12:30
pm] and all day Saturday [*Date].
Sincerely,
The Science Fair Committee
[*Your Name]
___________________________________________
[* name], Subdistrict [*Six] Council Chair
___________________________________________
[*name], District [*Six] Superintendent
Chicago
Public Schools
Student
Science Fair, Inc.
[Date]
[*return address of judge]
Dear Judge:
Kindly accept our invitation to serve as a finalist
judge and help us select the
students who will represent the Chicago Public Schools
at the International
Science and Engineering Fair which is to be held in
[*location] this spring.
The judges will meet on Saturday April [*1], 19[*xx]
at [* 8:00 am] on the stage
of the Auditorium. A list of the high school
projects which have been rated outstanding will be
available to you. You will be selecting the top
four projects as well as a
first and second alternate.
If you are able to participate, kindly return the
response form in the enclosed
envelope. If you can recommend other finalist
judges, please send me their
names and addresses and I will mail a letter and
response form to them. Should
you have any questions, do not hesitate to call me. My
number at school between
[*8:00am and 2:30pm] is [*number]; on Tuesdays and
Thursdays between [*2:30pm
and 4:30pm] it is [*number]. It can be reached
at home in the evenings at
[*number].
Thank you for your interest in the students who
participate in the activities of
the Chicago Public Schools Student Science Fair.
Sincerely
[*your name]
ISEF Chairperson
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