The 2018-2019 Chicago STEM Exhibition Calendar for
Network Fair Coordinators
Committee Members
and Board of Directors Meetings

     The 2018-2019 calendar is subject to change at any time so please check back as necessary. 
    

A Calendar of events can be found here.

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September 2018
 
ASAP Area STEM Exhibition committee meetings (Please hold the first meeting before the end of September)
9/17/18 Board of Directors' Meeting (4:30 p.m. - 6:30 p.m. - Location: BP)


9/19/18 DUE DATE for the Peoples Gas Middle School STEM Club (Application here)


9/26/18

STEM Exhibition Council Meeting

(Regional Coordinators & Operating Committee Chairpersons)
(4:00 p.m. - 6:30 p.m. - Location TBA) 


9/28/18 Board of Directors' Meeting, if needed (4:30 p.m. - 6:30 p.m. - Location TBA)


9/29/18 DUE DATE for the ComEd High School STEM Club
(Application here)

October 2018


10/1/18

STEM Exhibition Council Meeting, if needed

(Regional Coordinators & Operating Committee Chairpersons)
(4:00 p.m. - 6:30 p.m. - Location TBA)


10/15/18 Board of Directors' Meeting (4:30 p.m. - 6:30 p.m. - Location TBA)
 
10/26/18 DUE DATE for appropriate endorsement forms with supporting documents for projects conducted in a university, hospital or research facility under the supervision of a doctor, professor or scientist.  These documents MUST be submitted to the Scientific Review Committee member listed on the forms prior to the beginning of the project.


10/31/18 DUE DATE for the Request for use of Firearms Endorsement to be received by the Safety Review Committee.  The request MUST be made on the appropriate form along with ALL required documents attached.

   
November  2018
 
11/8/18 DUE DATE for the receipt of the Letter of Intent to Participate in the STEM Exhibition.


11/11-
   12/14/18
Suggested dates for local school STEM exhibitions.


11/17/18 Board of Directors' Meeting (4:30 p.m. - 6:30 p.m. - Location TBA)


11/19/18 DUE DATE for informed consent certification, human, vertebrate, vertebrate tissue, microbiology, and DNA  endorsement requests to be received by the Scientific Review committee member listed on the appropriate form.  NOTEEndorsement requests MUST be made PRIOR to experimentation in order to ensure the safety of the test subject(s) and/or the scientist.  The project plans are reviewed by the Scientific Review Committee and, if safe, the endorsement is granted and the experiment may be carried out.  Permission to carry out an experiment CANNOT be given to one that has already been completed.  NOTE: Endorsements and additional documentation for projects conducted at a university, hospital or research facility under the supervision of a doctor, professor or scientist must submitted to the Scientific Review Committee member listed on the forms  by October 26, 2018


December  2018

12/3/18 Board of Directors' Meeting (4:30 p.m. - 6:30 p.m. - Location TBA)


January 2019
 
1/11-2/1/19 Dates for Regional Networks STEM Exhibitions here


1/11/19 DUE DATE for SYMPOSIUM PAPERS & ESSAYS – Symposium and Essay Entry Forms, along with Research Papers and all required documents must be sent as one PDF file via email to cpssciencefair@gmail.com  Attention – Jennifer Patush


1/16/19 Operating Committee Chairpersons (4:00 p.m. - 6:30 p.m. - Location TBA)


1/26/19 Symposium and essay paper reading. Contact Jennifer Patush at cpssciencefair@gmail.com

February  2019

2/4/19 Board of Directors' Meeting (4:30 p.m. - 6:30 p.m. - Location TBA)


2/13/19 Operating Committee Chairpersons (4:00 p.m. - 6:30 p.m. - Location TBA)


2/20/19 Operating Committee Chairpersons, if needed (4:00 p.m. - 6:30 p.m. - Location TBA)


2/20/19 DUE DATE Approval as a Level II volunteer, CPS policy now mandates that ALL prospective judges be approved Level II Volunteers. More information is available here.

March  2019

3/4/19 Board of Directors' Meeting (4:30 p.m. - 6:30 p.m. - Location TBA)


3/6/19 Operating Committee Chairpersons (4:00 p.m. - 6:30 p.m. - Location TBA)


3/19/19 7th & 8th Grade exhibitors setup Day in Herman Hall at the Illinois Institute of Technology (See map), 9:30 a.m. - 1 p.m.


3/20/19 High School exhibitors & Symposium participants setup Day in Herman Hall at the Illinois Institute of Technology (See map), 9:30 a.m. - 1 p.m.


3/21/19 STEM Exhibition Symposium Presentations, 9 a.m. - 3 p.m.


3/22/19

City Exhibition of Student STEM Research
    Exhibit Judging 8 a.m. - 1 p.m.
    Opening Ceremony 11 a.m.

STEM Exhibition open to the public 1 p.m. - 3:15 p. m.



3/23/19 International Science and Engineering Fair Judging
Sixth-Grade Recognition Event (by invitation only)
STEM Exhibition open to the public 9:30 a.m. - 3:15 p. m.


3/24/19 Awards Program 1 p.m. - 3 p.m. (by invitation only)

May 2019

5/3-4/19 Illinois Junior Academy of Science (IJAS) – Southern Illinois University


5/12-17/19 International Science and Engineering Fair (International Science Fair); Phoenix, Arizona


5/21/19 Board of Directors' Meeting 2:00 p.m.- 4:00 p.m. (Scholarship Reception to Follow the Meeting - by invitation only)


5/22/19

STEM Exhibition Council Meeting

(Regional Coordinators & Operating Committee Chairpersons)
(4:30 p.m. - 6:30 p.m. - Location TBA)

June 2019

6/3/19 Board of Directors' Meeting (4:30 p.m. - 6:30 p.m. - Location TBA)


Last update 11/10/18 by R. Coleman